Nominal ledger

Profit and Loss Account

Profit & Loss Account

Also called the
Income & Expenditure
Account

3000 - 9999

Profit & Loss Account - Income section	Code	From	-	To	Dr/Cr
Trading income Invoiced Sales: Sales - home Sales - EC Sales - non EC Rental income Commissions receivable Other income receivable Investment income Interest receivable: Bank Building society Loan interest Other investment income	3000 3300 3400 3500 3550 3600 3900 3920 3940 3960	3000 3300 3400 3500 3550 3600 3900 3920 3940 3960	- - - - - - - - - -	3299 3399 3499 3549 3599 3899 3919 3939 3959 3999	Cr Cr Cr Cr Cr Cr Cr Cr Cr Cr
Profit & Loss Account - Cost of Sales	Code	From	-	To	Dr/Cr
Cost of sales Opening stock: Opening stock Opening WIP Opening finished goods Purchases Closing stock: Closing stock Closing WIP Closing finished goods Stock write-off Direct staff costs: Gross salary costs Employer's NI costs Other Other direct costs Delivery and packaging Other direct costs	4000 4040 4060 4100 4200 4230 4260 4290 4300 4320 4340 4350 4400 4420	4000 4040 4060 4100 4200 4230 4260 4290 4300 4320 4340 4350 4400 4420	- - - - - - - - - - - - - -	4039 4059 4099 4199 4229 4259 4289 4299 4319 4339 4349 4399 4429 4799	Dr Dr Dr Dr Dr Dr Dr Dr Dr Dr Dr Dr Dr Dr
Construction Industry Subcontractors	Code	From	-	To	Dr/Cr
Subcontractor costs	4800	4800	-	4949	Dr
Other Direct Costs	Code	From	-	To	Dr/Cr
Other direct costs	4950	4950	-	4999	Dr
Administrative Expenditure	Code	From	-	To	Dr/Cr
EMPLOYEE COSTS Staff gross salaries Staff employers NIC Staff NI Class 1A Staff pension contributions Staff medical insurance Staff recruitment costs Training costs: Courses Technical ref books Professional subscriptions Coffee, tea and milk Staff entertainment Staff Christmas party Other staff costs	5000 5030 5035 5040 5050 5055 5060 5070 5071 5080 5081 5082 5083	5000 5030 5035 5040 5050 5055 5060 - 5071 - - - 5083	- - - - - - - - - - - - -	5029 5034 5039 5049 5054 5059 5069 - 5079 - - - 5099	Dr Dr Dr Dr Dr Dr Dr Dr Dr Dr Dr Dr Dr
Administrative Expenditure - continued	Code	From	-	To	Dr/Cr
PREMISES COSTS Rent Non-domestic rates & water Heat and light Property insurance Cleaning and waste disposal Repairs to buildings & grounds Building maintenance Decoration of buildings Gardening costs Security costs Other property costs	5100 5140 5180 5220 5260 5300 5310 5320 5330 5340 5380	5100 5140 5180 5220 5260 5300 5310 5320 5330 5340 5380	- - - - - - - - - - -	5139 5179 5219 5259 5299 5309 5319 5329 5339 5379 5399	Dr Dr Dr Dr Dr Dr Dr Dr Dr Dr Dr
Administrative Expenditure - continued	Code	From	-	To	Dr/Cr
REPAIR COSTS Repairs to fixtures & fittings Repairs to plant & machinery Repairs to computer equipment Repairs to office equipment Other repairs Replacement of fixtures & fittings Replacement of plant & machinery Replacement of computer equipment Replacement of office equipment Other replacements	5400 5410 5420 5430 5440 5450 5460 5470 5480 5490	5400 5410 5420 5430 5440 5450 5460 5470 5480 5490	- - - - - - - - - -	5409 5419 5429 5439 5449 5459 5469 5479 5489 5499	Dr Dr Dr Dr Dr Dr Dr Dr Dr Dr
Administrative Expenditure - continued	Code	From	-	To	Dr/Cr
GENERAL ADMINISTRATIVE EXPENSES Office: Printing and stationery Software PC and printer consumables Other office cost Communications: Telephone Mobile E-mail and Internet costs Postage and packing Courier costs Donations: Donations to registered charities Other donations Bank charges: Monthly bank charges Arrangement fees Other (use code 7360 for interest) Insurance: Contents insurance Professional indemnity insurance Employers & third party insurance Other insurance costs Other administrative expenses Miscellaneous expenses (keep to a minimum)	5500 5510 5520 5530 5600 5620 5630 5640 5650 5660 5670 5680 5681 5682 5690 5700 5710 5720 5730 6500	5500 5510 5520 5530 5600 5620 5630 5640 5650 5660 5670 - - 5682 5690 5700 5710 5720 5730 6500	- - - - - - - - - - - - - - - - - - - -	5509 5519 5529 5599 5619 5629 5639 5649 5699 5669 5679 - - 5689 5699 5709 5719 5729 6499 - 6599	Dr Dr Dr Dr Dr Dr Dr Dr Dr Dr Dr Dr Dr Dr Dr Dr Dr Dr Dr Dr
Administrative Expenditure - continued	Code	From	-	To	Dr/Cr
MOTOR EXPENSES - business vehicles Fuel & oil Vehicle service & maintenance Vehicle insurance & RFL Other vehicle costs Motor Expenses - Principals' cars Fuel & oil Vehicle service & maintenance Vehicle insurance & RFL Other vehicle costs	6600 6620 6630 6640 6650 6660 6670 6680	6600 6620 6630 6640 6650 6660 6670 6680	- - - - - - - -	6619 6629 6639 6649 6659 6669 6679 6699	Dr Dr Dr Dr Dr Dr Dr Dr
Administrative Expenditure - continued	Code	From	-	To	Dr/Cr
TRAVEL AND SUBSISTENCE Staff Overnight hotel cost Overnight subsistence costs Mileage allowance - private car Parking costs Other travel costs and fares Principal(s) Overnight hotel cost Overnight subsistence costs Mileage allowance - private car Parking costs Other travel costs and fares	6700 6710 6720 6730 6740 6750 6760 6770 6780 6790	6700 6710 6720 6730 6740 6750 6760 6770 6780 6790	- - - - - - - - - -	6709 6719 6729 6739 6749 6759 6769 6779 6789 6799	Dr Dr Dr Dr Dr Dr Dr Dr Dr Dr
Administrative Expenditure - continued	Code	From	-	To	Dr/Cr
ADVERTISING, PROMOTION & ENTERTAINING Trade advertising Other advertising Promotional leaflets, posters etc Hire of meeting rooms Conference cost Other promotional costs Business entertaining	6800 6840 6850 6860 6870 6890 6900	6800 6840 6850 6860 6870 6890 6900	- - - - - - -	6839 6849 6859 6869 6889 6899 6919	Dr Dr Dr Dr Dr Dr Dr
Administrative Expenditure - continued	Code	From	-	To	Dr/Cr
LEGAL AND PROFESSIONAL Legal Fees re acquisition of land/property Fees re business purchase / sale Fees re general advice Fees re business agreements Other professional fees Accountancy fees Book-keeping services Payroll bureau costs Other	6920 6925 6930 6935 6940 6970 6971 6972 6973	6920 6925 6930 6935 6940 - - - 6973	- - - - - - - - -	6924 6929 6934 6939 6969 - - - 6979	Dr Dr Dr Dr Dr Dr Dr Dr Dr
Administrative Expenditure - continued	Code	From	-	To	Dr/Cr
BAD DEBTS Specific debts written-off General provision	6980 6990	6980 5410	- -	6989 6999	Dr Dr
Depreciation	Code	From	-	To	Dr/Cr
Depreciation charge for the year Amortisation charge for the year Profit/Loss on disposal of fixed assets	7000 7020 7040	7000 7020 7040	- - -	7019 7039 7049	Dr Dr Dr
Reserved	Code	From	-	To	Dr/Cr
Reserved accounts for future expansion	7050	7050	-	7359	Dr
Interest Payable & Similar Charges	Code	From	-	To	Dr/Cr
Bank overdraft & loan interest Secured loan interest Other loan interest Finance charges HP agreements Lease finance charges Penalties/interest: Customs & Excise Penalties/interest: Inland Revenue Other finance	7360 7380 7400 7410 7440 7470 7475 7480	7360 7380 7400 7410 7440 7470 7475 7480	- - - - - - - -	7379 7399 7409 7439 7469 7474 7479 7499	Dr Dr Dr Dr Dr Dr Dr Dr
Other Expenses	Code	From	-	To	Dr/Cr
Other expenses	7500	7500	-	9998	Dr
Suspense Account	Code	From	-	To	Dr/Cr
Suspense account	9999	-	-	-	Dr

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